Abstract Acceptance Letter for presenter has been sent by email. Please check your email. If the email is not in your Inbox folder, most likely it went to the Spam folder

Information

Oral Presentation Guideline

Oral presentation schedule can be donwload  HERE

Download the  ICMHS 2022 Oral Presentation Template 

All presentations will be done online. However, the slideshows are pre-recorded to ensure the seamless running of different symposiums at the same time. The following guidelines are to be used to prepare the pre-recorded slideshow presentation:

  1. Instruction on how-to record presentation is attached below.
  2. ICMHS 2022  slide template can be found here
  3. ICMHS 2022  virtual background can be found here
  4. Presenters are encouraged to use ICMHS 2022 slide template and virtual background for the video presentation
  5. All presenters are advised to wear appropriate attire
  6. The overall recorded presentation must be within the allocated time and to be exported as a video file. Any editing must be done prior to video submission. The export video format is as follows:
    • Duration of presentation:
      • Plenary: 35 minutes
      • Symposium: 20 minutes
      • Oral presentation of papers: 10 minutes
    • Video format: MPEG-4 type
    • Video resolution: Full HD resolution 720p or 1080p
  1. The video presentation should include Presenter Preview (presenter’s face) at the bottom right corner. The presenter is advised to empty the bottom right corner when preparing the slideshow as to avoid blocking the presentation content.
  2. All information such as the title of your paper, authors’ name, affiliation as well as your photomust appear on the first slide of your presentation.
  3. All presentation must be in
  4. Audio commentary and all information on the slides must be clearly presented.
  5. No background musicis allowed.
  6. All speakers for plenary, symposiums and oral presentations are required to be onlineduring the pre-recorded slideshow presentation. The speaker would need to be ready for ad-hoc presentation in case of a malfunction pre-recorded slideshow presentation.
  7. At the end of the video presentation, we will allocate 20 minutes for Q&A in the plenary session, 15 minutes in the symposium session, and 5 minutes in the parallel oral session, respectively.

 

INSTRUCTIONS FOR SUBMITTING VIDEO (IF AUTHORS WISH TO SUBMIT WITHOUT UPLOADING THE FILE)

  1. Your video title should be in the following format: Paper ID_Presenter’s name.mp4, for example: 1234567890_John Doe.mp4. 
  2. Upload your video to any cloud storage, e.g. Google Drive, OneDrive, Dropboxetc.
  3. Send the video link to the ICMHS 2022 committee via Google Form by July 20, 2022 at the following link: https://bit.ly/upload_presentation_ICMHS2022
  4. The committee only accepts video links via this form. Please, check the accessibility of the video before submitting the form. Make sure the file can be read and downloaded by only having a link, i.e. without having to go through a login or other permission request.

INSTRUCTIONS FOR SUBMITTING VIDEO (IF AUTHORS WISH TO SUBMIT WITH UPLOADING THE FILE)

  1. Your video title should be in the following format: Paper ID_Presenter’s name.mp4, for example: 1234567890_John Doe.mp4. 
  2. Submit your video recording files to the ICMHS 2022 committee by no later than Wednesday July 20, 2022 using the submission form as the following:  https://bit.ly/upload_presentation_ICMHS2022
  3. We encourage that the video files should not exceed 65 MB and strictly following to the presentation duration limit.


HOW TO RECORD SLIDESHOW WITH PRESENTER VIDEO

There are several video conferencing tools available to easily record a presentation.  Powerpointor Zoomare among the most preferable. Both Zoom and Powerpoint presentation software allow recording audio and video directly in the application and can export appropriate video files in MP4 format

In the following method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording, and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

You can also use Microsoft Office 365 for Windowsto record your presentation as the following steps:

  1. Open the .ppt file to be recorded.
  2. At Menu Bar, click at Slideshow > Record Slide Show > Record from Beginning or Record from Current Slide (the recording window should look like below). You can choose to record whole slideshow video (with Pause control at (1)) or record split video for each slide.
  3. Recording window:
  4. Legends for recording window:
  5. Check all the toggles for camera preview and MIC at bottom right corner (5)are turned ON .The presenter preview will be at the bottom right corner. Presenter’s face should occupy the center of preview with adequate lighting.
  6. If presenter has multiple Video camera connected, or multiple MIC, please choose the default Camera and MIC at Camera and MIC select (3)
  7. Click RECORD once ready (1)
  8. Once recording has started, the slide navigation can only proceed to next slide (4). It cannot return to previous slide.
  9. Presenter can use the Pen or Highlighter tools (6)to highlight important points during slideshow.
  10. Presenter can check the total duration of the presentation at Slide Timeline (7)
  11. Once completed, click STOP (1)and then Exit Recording Menu.
  12. The video is already embedded in your slides.
  13. Play the slideshow again at Slideshow > Play from Start.
  14. Once satisfied, please save file at File > Save. This will save file in native PowerPoint format .ppt
  15. Export file as Video file at File > Export > Create a Video (choose Full HD 1080p) > Create Video >> Save as type MPEG-4. This will save a video file.
  16. Presenter are advised to replay the presentation for slidehow, video and audio check before submission.

 

TIPS FOR RECORDING:

  1. Use as quiet area as possible
  2. Avoid areas that have echo
  3. Rooms should be fairly small
  4. Sound dampening with carpeting, curtains, furniture
  5. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
  6. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
  7. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.